How to write an Administrative Assistant job description Your job description is the first touchpoint between your company and your new hire. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit. Many executive assistants start out as secretaries or administrative assistants and learn on the job to work their way up. However, the executive assistant who earns these voluntary designations will stand out as someone who is dedicated to advancing their career, making them more attractive to employers. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms. Another responsibility of an executive assistant may be to conduct internet research to keep the executive up to date on things that are important to the company.
We are looking for an individual who is efficient and comfortable being a member of a team. Administrative Assistant job summary A great job description starts with a compelling summary of the position and its role within your company. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. You may also include soft skills and personality traits that you envision for a successful hire. You will be responsible for coordinating projects that may involve working with all levels of internal management and staff. Your summary should provide an overview of your company and expectations for the position. The executive has a very demanding schedule and the job of the assistant is to ease the workload by taking on most of the administrative duties, leaving the executive to focus on decision making.
Latest Update - Administrative Assistant Salary Indeed. Get help at Adapt the administrative assistant job description to suit your particular job requirements. Continuing education that the executive assistant may also participate in includes management techniques, and organizational skills training. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking. . The general term will optimize your job title to show up in a general search for jobs of the same nature. Assuring a steady completion of workload in a timely manner is key to success in this position.
As an executive assistant there will also be a constant need to learn new computer programs or office technology. With this association you can advance your career by learning about advances and changes in professional practice and technology. Examples of Administrative Assistant responsibilities Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly Assist in training staff members and new hires Implement and monitor programs as directed by management, and see the programs through to completion Generate memos, emails and reports when appropriate Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines Maintain office supplies by checking inventory and order items Respond to questions and requests for information Answer incoming calls and assume other receptionist duties when needed Administrative Assistant qualifications and skills Next, outline the required and preferred skills for your position. Executive Assistant Salary and Wages The salary and wages of executive assistants can vary greatly based on education and experience. In addition to these duties, an executive assistant may also be responsible for supervising lower level staff such as receptionists or secretaries. Other factors that can affect the salary and wages of executive assistants are type of industry, size of company and geographical location.
Job Responsibilities The primary responsibilities of an executive assistant will include such tasks as preparing reports and presentations, screening calls, and managing budgets and other financial matters. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. This organization helps to advance the success of administrative professionals by providing opportunities for development through education, community building and leadership growth. Another option is to earn an executive assistant certificate. With over 450,000,000 salaries collected from other jobs and employees, we use one of the biggest salary databases in the world to inform these estimates. An executive assistant must also be flexible and able to function well in a fast-paced environment. Indeed Salary Estimate We know salary is a key component of your decision whether or not to apply for a job.
Training and Education Requirements The training and education requirements to enter the executive assistant field can vary greatly, depending on the company and the industry. An executive assistant will be expected to engage in continuing education to keep ahead of advances in technology. Administrative Assistant responsibilities and duties The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to. Go to the sample to create a job-winning resume. The executive assistant must keep the office of the executive running smoothly.
Example of an Administrative Assistant job summary Our company is seeking an Administrative Assistant to manage the office, supervise staff and handle duties for upper management. An executive assistant will need to have great interpersonal skills to deal with many personalities. You can also network with other administrative professionals on the online forums. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. Preparing for a job interview? To get you started, here are some tips for creating an effective job description.
This may include education, previous job experience, certifications and technical skills. Certification is not necessary to become an Executive Assistant. And if your position is specialized, consider including the specialization in the job title as well. And because we are continually adding feedback from users like you, we are able to keep refining our accuracy. This job description can easily be adapted for your own needs. The skills required to be successful as an executive assistant include being extremely efficient, organized and resourceful.
Is this your job listing? The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. Strong decision making skills, verbal and written communication skills and attention to detail are also all important traits for an executive assistant to possess. The ideal candidate for this job is resourceful, a good problem solver and organized. Administrative assistant jobs are one of the most commonly listed jobs in the employment market and employers are found in a wide range of industries. The executive assistant certificate program usually takes less than 12 months to complete and is offered at certain business and community colleges. You can also qualify for this position with a diploma from a secretarial school along with experience. Administration support and administrative assistance are key to the efficient operation of a unit, department or company.
Administrative Assistant job title A great job title typically includes a general term, level of experience and any special requirements. . . . . . .